Executive Virtual Assistant

Role Overview

We are looking for a highly organized Executive Virtual Assistant to serve as the right hand to our leadership team. At FAAZ TECH, things move fast, and we need someone who can anticipate needs, manage complex schedules, and keep our operational gears turning smoothly. You aren’t just an “admin”; you are a gatekeeper and a coordinator who ensures our executives can stay focused on high-level strategy and innovation.

Key Responsibilities

• Manage complex executive calendars, scheduling meetings across multiple time zones with precision.
• Serve as the primary point of contact for internal and external communications, including email filtering and drafting.
• Assist in project coordination, tracking deadlines and ensuring deliverables from various departments are on schedule.
• Handle travel arrangements, expense reporting, and basic documentation for the management team.
• Prepare meeting agendas, take concise minutes, and follow up on actionable items to ensure completion.
• Conduct research and compile data for special projects or business proposals as needed.

Requirements

• 2+ years of experience as a VA or Executive Assistant, preferably within the tech or creative services industry.
• Exceptional command of written and spoken English with a professional, “service-oriented” tone.
• Mastery of productivity tools including Google Workspace, Slack, Trello/Asana, and Zoom.
• Discretion and confidentiality are non-negotiable; you will be handling sensitive business information.
• A proactive mindset—you should be the person who finds the solution before the problem is even mentioned.